🎾 The Ultimate Club Management System

For Tennis, Padel & Squash Clubs — Launching January  2026

Our next-generation Club Management Software is built to transform the way racquet sports clubs operate.

Designed from the ground up to provide an integrated experience for players, coaches, and club managers, it combines the best features of Playtomic, MyCourts, and AllCourts, and goes further — offering smarter automation, superior reporting, and fairer economics for clubs of every size.

From automated court booking and coaching schedules to event management, analytics, and payments — everything runs in one seamless, unified platform.

🌟 Vision

To provide clubs with a single, intelligent platform that simplifies operations, maximizes engagement, and transforms how members play, connect, and enjoy their sport.

Our goal is to remove unnecessary admin, increase profitability, and enhance every step of the member journey - from booking to billing.

🧍‍♂️ For Players - Easy, Social, and Connected

Playing your sport should be effortless.
Our platform gives players everything they need to book, connect, and play - from one intuitive web and mobile interface.

Core Features

• Instant Online Booking: View real-time court availability (including surface type and conditions) and reserve instantly.
• Seamless Experience: Edit, swap, or cancel bookings online, within club policy, without staff involvement.
• Smart Notifications: Receive automated confirmations, reminders, and calendar invites by email or WhatsApp.
• Integrated Weather Forecast: Live local conditions and rescheduling alerts for outdoor play.
• Personal Dashboard: View complete history of bookings, payments, and playing statistics.

Social & Coaching Features

• Find a Partner: Search for compatible players by standard, gender, and availability.
• Partner Calendar: Instantly view when regular partners are available to coordinate matches.
• Create or Join Groups:
  • Player Groups: Member-organised social sessions or weekly hits (open or invite-only).
  • Coached Groups: Join or subscribe to coaching programs and group lessons run by club coaches.
• Individual Lessons: Book one-to-one coaching sessions directly from your chosen coach’s profile.
• Group Management: Organise your own recurring sessions — invite, manage, or cancel easily online.
• Session Visibility: See who’s signed up before joining any session.
• Feedback & Ratings: Leave reviews, track your progress, and improve your game.

👉 For players, it’s more than booking — it’s about connection, community, and continuous improvement.

🎓 For Coaches — Organize, Teach, and Grow

Our software gives coaches complete control of their time, clients, and earnings — while creating a frictionless experience for players.

Core Features

• Online Coaching Calendar: Display real-time availability for private or group lessons, automatically linked to courts.
• Smart Scheduling: Allow players to rebook or reschedule (within policy) without disrupting your timetable.
• Coach Profiles: Publish bios, qualifications, experience, photos, and client reviews.
• Automated Payments & Payroll: All coaching sessions logged automatically for accurate payroll and reporting.
• Session Feedback: Collect player ratings and comments after every session.

Group & Player Development Tools

• Group Session Management: Create one-off or recurring sessions, set attendance limits (“caps”), and manage waiting lists with auto-promotion of reserves.
• Progress Tracking: Record player notes and share development reports for long-term improvement.
• Video & Data Integration (Optional): Upload short clips, performance highlights, or drills for player access.
• Client Management: Monitor attendance, cancellations, and participation across your roster.
• Communication Hub: Message players or groups directly for updates and follow-ups.

📈 Coaches spend less time coordinating and more time coaching — while growing their client base with ease.

🏟️ For Clubs — Total Control and Clear Insight

At the core of the system is a powerful, cloud-based admin dashboard that simplifies every aspect of club operations — from membership to analytics to staffing.

Administration Made Simple

• Quick Setup: Configure club profile, courts, and pricing in minutes with guided onboarding.
• Membership Management: Track renewals, expiries, and different member categories (adult, junior, student, family).
• Linked Accounts: Connect family members under one billing account for convenience.
• Dynamic Pricing Controls: Automatically adjust pricing by day, time, surface, or membership type.
• Event & Tournament Management: Run ladders, leagues, and competitions directly within the platform.
• Communication Tools: Send newsletters, announcements, or cancellations by email, WhatsApp, or in-app alerts.

Advanced Analytics & Insights

• Comprehensive Analytics Suite:
  • Court Utilization: Measure occupancy by court, time, and player category.
  • Booking Trends: Analyze patterns to set optimal pricing and staffing levels.
  • Revenue Insights: Track income by category — courts, coaching, events, and memberships.
  • Coach Performance: Review hours, sessions, and attendance data.
  • Enquiry Tracking: Capture missed demand and convert into optimized schedules.
  • Operational Insights: Predict staffing requirements and identify underused slots.
• Automated Reports: Daily, weekly, or monthly summaries sent directly to admins.
• Player Check-In & Attendance: QR or app-based logging for better capacity control.
• Multi-Site Management: Oversee multiple venues with unified analytics and reporting.

Finance & Payments

• Integrated Payment Gateway: Securely manage payments for all bookings and services.
• Digital Wallet (“Kitty”) System: Members maintain prepaid balances for courts, coaching, or refreshments — reducing card fees.
• Split Payments: Automatically allocate court or session costs between players.
• Auto Top-Up & Alerts: Notify members when balances run low.
• Full Transaction History: Transparent records for both club and members.
• Accounting Integration: Export data directly to Xero, QuickBooks, or CSV.

⚙️ For managers, it’s total control with total simplicity.

💳 Technology & Infrastructure

Built on modern, scalable architecture, our system ensures reliability, speed, and security for clubs of all sizes.

• Cloud-Based Platform: No installation required — access anywhere, anytime.
• Mobile-First Design: Fully optimized for phones, tablets, and desktops.
• Secure Payments & GDPR Compliance: Encrypted transactions with role-based user access.
• Custom Branding: White-label options for clubs seeking a personalized experience.
• Multi-Club Management: Manage multiple locations under one account.
• API Integrations: Connect with CRM, accounting, or smart access systems.
• Smart Lighting & Access (Future Integration): Link court bookings directly to entry gates and lighting.

🔒 Reliable, scalable, and built for the future.

💬 Customer Support & Onboarding

We partner with every club to ensure a smooth transition and confident use.

• Guided onboarding and setup for staff and coaches
• Interactive user manuals, video tutorials, and FAQs
• Live chat, phone, and email support
• Ongoing updates and feature releases based on customer feedback

🚀 Future Roadmap (2025 and Beyond)

We’re continuously innovating to help clubs stay ahead of the game.

• AI Booking Optimizer: Predict demand and suggest optimal pricing or court allocation.
• Player Performance Analytics: Track match data, win/loss ratios, and progression graphs.
• Loyalty & Rewards Programs: Incentivize activity, referrals, and participation.
• Integrated Video Replay: Capture matches for playback and coaching analysis.
• Club Marketplace: Sell equipment, apparel, and refreshments within the app.
• Smart Lighting & Access: Automate facility management for energy efficiency and security.

🌟 Why We’re Different

Where Playtomic focuses on social matchmaking, MyCourts on booking logistics, and AllCourts on operational oversight — our platform brings all three worlds together.

We deliver community, intelligence, and automation in one integrated ecosystem — giving players, coaches, and managers everything they need to thrive.

Our Advantage

• More control for clubs
• More connection for players
• More growth for coaches
• More profitability for everyone

🎾 The most complete, intelligent, and connected club management platform in racquet sports.