Seasonal Worker Onboarding Platform for the Swiss Alps 

This project is a digital onboarding platform designed for employers in the Swiss alpine regions who recruit large numbers of international seasonal workers each winter.

The platform simplifies recruitment administration by replacing fragmented, paper-based onboarding with a single, structured digital workflow that supports employers, employees, and local authorities.

Context and Problem

Each winter season, employers across the Valais Alps hire hundreds of seasonal staff from across Europe and beyond. Onboarding typically involves multiple authorities and institutions, including population offices, health insurers, and banks.

In practice, this process is:

• Highly repetitive, with the same information entered into multiple forms
• Language-dependent, creating friction and errors for non-native speakers
• Time-consuming for HR teams and line managers
• Difficult to coordinate when workers arrive in large groups over a short period
• The objective was to create a system that standardises and automates onboarding while remaining compliant with Swiss federal and cantonal requirements.

The Solution

We designed and built a multilingual onboarding platform that digitises the entire process from data collection to document generation.

The platform centralises all required information and automatically produces the documents needed for employment, insurance, residency, and administration.

Key capabilities include:

Single data capture, multiple outputs

• Workers enter personal details once. The system reuses this data to populate all required government, insurance, and banking forms.

Multilingual interface

• The platform is available in all major EU languages, ensuring workers clearly understand what information is being requested.

Automated form generation

• User inputs are interpreted and inserted into official Swiss forms (including PDF formats), reducing manual errors.

Batch processing for employers

• HR teams can generate complete document packs for multiple employees at once, streamlining interactions with population offices and insurers.

Real-time progress tracking

• Employers can monitor onboarding status, identify missing items, and send reminders directly through the system.

Benefits for Employers

• Reduced administrative workload through automation
• Consistent compliance with federal and cantonal requirements
• Faster onboarding for large groups of seasonal staff
• Fewer errors caused by language barriers or manual transcription
• Improved retention by reducing early-stage friction for new hires

Benefits for Employees

• Clear, guided onboarding in their native language
• Transparency over what information is being submitted and why
• Ability to complete requirements before or immediately after arrival
• Reduced dependency on managers for paperwork and translations

In addition, the platform supports early team integration:

• Seasonal worker community forum to connect with colleagues across resorts
• Digital contact card sharing (VCF) to simplify team communication
• Multilingual employment contracts, generated, signed, and stored digitally

Outcome

The result is a faster, more reliable onboarding process that benefits both employers and employees.

Employers gain operational efficiency and compliance confidence, while workers arrive prepared, informed, and ready to work. The platform replaces ad-hoc coordination with a repeatable, scalable system suited to the realities of seasonal employment in the Swiss Alps.